The University of Sierra Leone

JOB VACANCY                                                                                                                   Download PDF for this advert

Vacancy: – No SP&QA/USL/001                          

Job title: – Strategic Planning and Quality Assurance manager

Level/Grade:- Senior Staff

Division: – Strategic Planning and Quality Assurance Directorate

Responsible to: – Strategic Planning and Quality Assurance Director

Responsibility for: – Strategic Planning Officers

Interview: 1st Week of June

Note: – This vacancy is open to anyone who may qualify for the position

Date: 14th May 2019

Job Summary

Job Summary

Do you enjoy working with and analyzing complex data to support strategic planning activities? Do you have an excellent eye for detail and a methodical approach to problem solving? Are you a skilled communicator with the ability to build relationships with a wide range of stakeholders? The Directorate of Strategic Planning and Quality Assurance have an exciting opportunity for a full time Strategic Planning and Quality Assurance Manager).

The goal of the Strategic Planning Directorate is to understand and appreciate the academic mission of the University of Sierra Leone and to apply this within the context of Planning and QA. In this role, you will play a leading and pivotal part in delivering this goal by

developing and implementing operational and strategic planning processes within USL. This will involve complex data analysis and interpretations to inform university wide planning. As an integral part of the Directorate, you will distil the key insights and communicate these effectively across all university functions and assist the Director on a day to day basis. 

 

Key tasks/responsibilities:

  • Developing and implementing operational and strategic planning processes and contributing to the delivery of faculty and departmental objectives aligned to the USL strategic goals.
  • Supporting USL constituent institutions by turning raw data into robust comprehensive, actionable and impactful information; for example, research metrics and league table performance.
  • Helping USL constituent institutions identify opportunities and threats, leading and supporting the development of appropriate responses.
  • Taking on a lead role in establishing matrix teams from across the university to improve the efficiency and effectiveness of the processes related to the area of work covered by this role.
  • Developing datasets and reports in response to planned and ad hoc requests for information as they arise.
  • Providing operational support and cover for other colleagues within the Strategic Planning and QA Directorate.
  • Demonstrating excellent leadership and management skills in conducting the duties with a focus on high quality, timely, impactful outputs.
  • Undertaking other duties as required by the Director.

Qualification required:

  • A minimum of a Master’s degree in Management, Development, Planning or other related areas from a recognized University with at least seven (5) years post qualification experience in a reputable institution.
  • Proven track record in strategic planning, management and quality assurance.
  • Strong planning and analytical skills and ability to collate and present complex data and information.
  • High levels of oral and written expression; strong numerical and analytical skills including a good understanding of finance.

 

Person Specification – Strategic Planning & QA Manager


* Assessed method

A=Application

I=interview

R= References

Essential Criteria

*

Desirable Criteria

*
Qualifications and Training  
  
Educate to Master’s Level.    
Demonstrable experience in Project.  
Management or Planning and /or Business Continuity or equivalent transferable skills.


A/I


Planning/Project Management qualification (certificate or diploma).
Experience of working in similar role.
Experience of partnership working across organisations.


A/I

Experience
Prioritizing and organizing workload in an unpredictable environment.  
Ability to work independently as well as part of a team.  
Ability to network and share knowledge and skills with colleagues across the University.

A/I/R

Skills
Able to plan, design and deliver University projects, training and events. 
Demonstrable understanding of University planning process.
Knowledge and understanding of strategic planning process. 
Takes responsibility and demonstrates ownership of tasks. 
Flexible with an ability to multi-task and work in a fast-paced environment.  
Computer literate in Microsoft Office products to include Word, Excel, PowerPoint and Outlook

A/I

Evidence of working with a multi-agency environment.  
Good knowledge of governance and compliance processes.

A/I

Qualities/Attributes
Flexibility.
Team player.
Good communicator.
Good organisational skills.
Effective time management.

A/I/R

Working within Professional Boundaries
Accepts responsibility and accountability for own work and can define the responsibilities of others.  
Recognizes the limits of own authority within the role.
Seeks and uses professional support appropriately.
Understands the principle of confidentiality.
Demonstrates professional curiosity.

A/I/R

Other
Ability to travel across the University sites/locations on a regular basis.


A/I

Closing Date: 31st May 2019

How to Apply

Download and complete the Application Form from USL website (https://usl.edu.sl/job-advert/) email your completed application together with your CV and certificated to registry@usl.edu.sl

or

You can collect an application form the Registry (A.J Momoh Street Tower Hill, Freetown) and return the completed form by the closing date together with copies of your certificates. If you are submitting hard copies please write the Job Vacancy title on the envelop.

Interview

Interviews will be conducted in the first week of June shortlisted candidate will be informed. Due to high volumes of application normally received we would not be able to provide feedback to applicants who are nor shortlisted

Further enquiries

For further details please contact Mr Calvin Macauley on +232 76 629504

 

The University of Sierra Leone

Job vacancy                                                                                                 Download PDF for this advert                                                            

Vacancy No: – SP&QA/USL /002

Job title: – Strategic Planning Officers X 3 (COMAHS, FBC and IPAM)

Level/Grade: 

Division: – Strategic Planning and Quality Assurance Directorate

Responsible to: – Strategic Planning and Quality Assurance Manager

Responsibility for: – Strategic Planning and Quality Assurance Director

Interview: 1st Week of June

Note: – This is a secondment and open only to USL Employees

Date: 14th May 2019

Do you enjoy working with and analysing complex data to support strategic planning activities? Do you have an excellent eye for detail and a methodical approach to problem solving? Are you a skilled communicator with the ability to build relationships with a wide range of stakeholders? The Directorate of Strategic Planning and Quality Assurance has an exciting opportunity for three full-time Strategic Planning Officers to join our team (to be specifically assigned to COMAHS, FBC or IPAM).

The goal of the Strategic Planning Directorate is to understand and appreciate the academic mission of the University of Sierra Leone and to apply this within the context of Planning and QA. In this role, you will play a pivotal part in delivering this goal by providing detailed data analyses and information across a breadth of topics that are central to higher education and the University Strategic Plan. As an integral part of the Directorate, you will distil the key insights and communicate these effectively at all levels of the academic unit you are assigned to. These vacancies offer an opportunity for existing employees to acquire new skills.

Key tasks/responsibilities:

  • Managing the production of numerical and analytical reports, for example benchmarking institutional data, and statistical analysis of internal datasets, analysis of survey results.
  • Undertaking market appraisals for new programme/course development and horizon scanning to develop market insights.
  • Analyse information and collate to produce reports and plans.
  • Ability to produce clear, concise and well-articulated written responses.
  • Developing and analysing student and applicant surveys using appropriate tools.
  • Managing the production and development of the Annual Review dashboard for academic departments and contributing to the development of other dashboard reports.
  • Producing high quality management information in response to ad-hoc requests from across the institution.
  • Working with colleagues across the institution to coordinate data gathering in support of the production of Performance Indicators.
  • Networking with the wider sector planning community, partners and other stakeholders to promote quality of services.
  • Providing insights and information about student load, admission and retention patterns and trends, both within the institution and the sector
  • Supporting the ongoing development, implementation, monitoring and review of the institution’s strategic plan.
  • Developing, implementing and the continual improvement of the institution’s planning, quality and risk systems.

Qualification required:

  • A minimum of a Bachelor’s degree in Management, Development, Corporate Planning or other related areas from a recognised University
  • At least three (3) years post qualification work experience.
  • Experience in planning or project management and/or quality assurance.
  • Strong analytical skills and ability to collate and present complex data and information.
  • Excellent oral and written expression skills; strong numerical and analytical skills.
  • Good numeracy skills, with the proven ability to understand, analyse, interpret and explain complex information and data.
  • High level of computer competency, including a detailed understanding and demonstrated experience in the use of spreadsheets and reporting.
  • Excellent interpersonal and negotiation skills, including the ability to communicate effectively and clearly with internal and external stakeholders.

* Assessed method

A=Application

I=interview

R= References

Essential Criteria
*
Desirable Criteria
*

Qualifications and Training 
Educated to bachelor’s degree level. Management or Planning and /or Business Continuity or equivalent transferable skills. A/I Planning/Project Management qualification (certificate or diploma)
Demonstrable experience in Project
Experience of working in similar role
Experience of partnership working across organisations
A/I

Experience

prioritizing and organizing workload in an unpredictable environment.
working independently, as well as part of a team



A/I/R
networking and sharing knowledge and skills with colleagues across the University


A/I/R

Skills
Able to plan, design and deliver University events.
Takes responsibility and demonstrates ownership of tasks.
Flexible with an ability to multi-task and work in a fast-paced environment.
Computer literate in Microsoft Office products to include Word, Excel, PowerPoint and Outlook


A/I

Evidence of working with a multi-agency environment
Good knowledge of governance and compliance processes
Demonstrable understanding of University planning processes
Knowledge and understanding of strategic planning processes


A/I

Qualities/Attributes
Flexibility.
Team player.
Good communicator.
Good organisational skills.
Effective time management.

A/I/R

Working within Professional Boundaries
Accepts responsibility and accountability for own work and can define the responsibilities of others.
Recognises the limits of own authority within the role.
A/I/R
Seeks and uses professional support appropriately.
Understands the principle of confidentiality.
Demonstrates professional curiosity.

Other
Ability to travel across the University sites/locations on a regular basis.
A/I

Closing Date: 31st May 2019

How to Apply

Download and complete the Application Form from USL website (https://usl.edu.sl/job-advert/) email your completed application together with your CV and certificated to registry@usl.edu.sl

or

You can collect an application form the Registry (A.J Momoh Street Tower Hill, Freetown) and return the completed form by the closing date together with copies of your certificates. If you are submitting hard copies please write the Job Vacancy title on the envelop.

Interview

Interviews will be conducted in the first week of June shortlisted candidate will be informed. Due to high volumes of application normally received we would not be able to provide feedback to applicants who are nor shortlisted

Further enquiries

For further details please contact Mr Calvin Macauley on +232 76 629504